HR Payroll

QCIC’S business process outsourcing services fulfill the day-to-day middle and back office operating needs and functions of an international company’s office in Japan.

Payroll computation & related services

Outsource payroll to our dedicated payroll team and be confident your employees will receive timely accurate salary calculations, replies to any questions or queries, and the correct deductions for social insurance. We are able to ensure salary payments are made on time when you use our payment services. Feel comfortable when we are handling your monthly and yearly corporate HR related filing requirements.

Employment contracts review and related documentation

We can assist to review employment and consultant contracts for practical purposes in Japan, ensuring your company is compliant with various compensation structures according to the labor laws and best practices. We can help define services for outsourcing, including the generation of process maps, service level agreements, development of procedures for communications both internally and with head office, the shifting of processes to new service providers, and metrics for measuring performance of outsourced functions.

Temporary placement Services

QCIC offers temporary placement services to cover a vacant position created by the sudden departure of a key personnel in your finance or HR departments. We can place qualified and experienced staff in your organization in the above fields until you find a permanent replacement.

Some of the positions we can fill at relatively short notice include:

  • Representative Director
  • Country Manager
  • Chief Financial Officer (CFO)/ Finance Director/ Controller
  • Finance Manager
  • Accounting Manager
  • Bookkeeper
  • Administrative Assistant

Social Security Processing

Social Security filing and processing in Japan is a vital component of the benefits an employee is entitled to and for companies, processing, filing and reporting in an accurate and timely manner is extremely crucial for employer and employee relationship.

QCIC’s social security team helps foreign companies comply with all requirements under the Social Insurance law. Half of the Social Insurance premium is paid by the company and the other half by the employee. Some companies pay this in full as a benefit. Companies in Japan must make sure to be compliant with the following areas:

  • Health Insurance: We help calculate the premiums based on the region of abode. Having health insurance means that currently 70% of medical fees are covered by insurance leaving just 30% for an individual to pay.
  • Nursing Care support: There is an additional insurance payment required from employees over the age of 40 to cover nursing support for those aged sixty-five and over.
  • Pension: Foreigners residing in Japan are by law required to contribute into the Japanese pension scheme. Pension payments can be received from age sixty-five, however, foreigners meeting certain conditions who have decided to relocate back to their home countries can apply for a lump sum payment. You can rely on us to appoint a Tax Agent to help you collect what is due you. Also, depending on one’s nationality, there are treaties between Japan and your home country where you may be allowed to contribute into your country’s social security system instead of Japan. Please enquire if you think you are covered by a Social Security Agreement between your home country and Japan.
  • Childcare: Japan also provides for benefits for childcare. This is borne entirely by the company.

QCIC’s team would be happy to help you do the above calculations and to file the required Social Insurance Annual reports.

Labour Insurance Processing

  • QCIC can ensure you are compliant with labor Insurance in Japan. This covers both accident insurance as well as unemployment insurance:
    • Unemployment Insurance                             

      • Those covered under labor insurance will receive unemployment benefits when unemployed for a period from 3-12 months.

    • Workman Accident Insurance

      • This covers accidents occurring during working hours at the place of employment or during the course of regular work.

    Our team can help your company with filing and calculating insurance premiums and where required, file for any claims when an accident occurs.

  • Salary calculations
  • Preparation of pay slips for employees, electronic or paper
  • Tax withholding slips for company payments
  • Salary payment processing

On a yearly basis we can support:

  • Employee Year-end withholding adjustments
  • Employee Bonus calculations
  • Company withholding tax preparation and filing
  • Company salary report filing
  • Labor insurance and Social Insurance reports

Let’s Talk!